Add a meeting subject start time and end time and location.
Adding meeting room in outlook.
You will need to give it a name.
It is tedious to open a meeting every time for getting the organizer information.
Open outlook on your computer.
Use the options on the page to specify the settings for the new resource mailbox.
We have successfully added a room in outlook 2016.
This is the name that s listed in the resource mailbox list in the exchange admin center and in your organization s address book.
You ve now reserved it.
Click open a shared calendar.
Actually you can change the calendar view to list view and add show the meeting organizer information in the events list in a column.
To use room or equipment mailboxes open outlook from your computer or sign in to outlook on the web.
Proximity join from microsoft teams rooms.
Schedule a new meeting and add the room or equipment to the meeting like you would when inviting other employees or customers.
Next click the plus icon to create a new meeting room.
Repeat steps 3 5 for any other calendars.
In outlook 2016 and outlook for microsoft 365 you can start typing a location s name for example fourth coffee shop or conference room 23 and outlook will look for location matches.
To create a room mailbox click new room mailbox.
Or select the room in the global address list click the resource button.
Click on calendars.
Inside the meeting room the front of the room display and console will show that you are trying to add the room and simply accept the incoming invitation on the console to bring the room into the meeting.
Configure your new meeting room.
On the home tab choose new items meeting.
Click show all if you don t see resources right away.
Choose the room that you want to add and click ok.
Once done we press the ok button on all the open windows in order for us to return in our inbox.
This is the name that will be displayed in your outlook calendar.
Use this box to type a name for the room mailbox.
If a room is not scheduled as a resource the meeting request will not be placed on the room resource s calendar auto accept or forwarded to delegates moderated.
If you re using the new admin center preview this is called rooms equipment.
This adds the room as a resource even though it will appear in the to.
Select one of the suggestions to choose that location or continue typing to enter another location.
Click the rooms button on the meeting request window.
