Create and manage room mailboxes.
Add meeting room in outlook 2016.
This add in allows you to easily add a zoom meeting to any new or existing calendar event.
Check the zoom outlook plugin box.
You also can use the keyboard shortcut ctrl shift q to create a new meeting.
Choose the zoom outlook plug in.
From the inbox select new items meeting or in the calendar select new meeting.
This example adds confroom3223 to the building 32 room list.
This is the name that will be displayed in your outlook calendar.
Scheduling meetings for others.
In order to find a room we usually use the address book in order for it to be held.
Configure your new meeting room.
In this post i will describe how to add a room in outlook 2016 in order to use this feature we must use a microsoft exchange server account.
You may already have created distribution groups in the past that contain your conference rooms.
Simply configure your settings and the meeting url and information is added to the body of the calendar event.
You will need to create an email address for this room.
The zoom scheduler add in is designed to make scheduling a zoom meeting within microsoft outlook simple.
Add a meeting subject start time and end time and location.
12 minutes to read 5.
If you do not see the schedule a meeting icon in the menu ribbon open your outlook options.
Open outlook click on calendars click open a shared calendar type conf and click ok choose the room that you want to add and click ok repeat steps 3 5 for any oth.
If you use an microsoft 365 or microsoft exchange account with outlook you can use the scheduling assistant and room finder to help schedule your meetings.
In outlook 2016 and outlook for microsoft 365 you can start typing a location s name for example fourth coffee shop or conference room 23 and outlook will look for location matches.
Next click the plus icon to create a new meeting room.
Use the scheduling assistant.
Select the com add ins.
You will need to give it a name.
Select one of the suggestions to choose that location or continue typing to enter another location.
A room mailbox is a resource mailbox that s assigned to a physical location such as a conference room an auditorium or a training room.
You can choose whatever you wish but your users will see this name.
When we are creating a meeting request we usually include the location of the meeting in our request.
